Business Solutions & Software Group Blog

Every business has a lot of documents that they need to keep in perpetuity. They also choose to keep many that they may not need, just so they have the information to serve their customers better. Traditionally, this meant manila file folders with a bunch of papers representing all the information and contracts that a particular customer has. This could be a little as one file cabinet, but for some organizations, a warehouse is needed. Technology now allows an organization to safely store all of their documents in a secure data center. 

Business owners don’t often think about where their documents are stored. They typically have a staff of people who handle that for them. If you want to speed your business up and make it easier to store, search, and retrieve the documents you need, a Document Management System (DMS) might be right for you. Here are five good reasons why moving to document management can surely be a benefit for your business. 

Every business produces thousands of documents. Invoices, memos, receipts, and the presence of all the other essential documents creates a situation: where do you store all this paper? The file cabinet was a good solution for this, but what happens when you fill one up? Do you just get another? And another? And another?

As you run your business, you need to remember a few things. First, your digital security is an incredibly important consideration, as your crucial data could be tampered with or stolen outright. However, you can’t forget the shared importance of your physical security systems and how they will keep your business safe as well.

Paper documents, manila folders, and file cabinets have long been symbols of office work. Today, these once-proud symbols are looked down upon, due in part to the public being more environmentally conscious, as well as advancements made in cloud computing that make a paper-centric workflow an inefficient option.

It’s easy to get scatterbrained when things get busy. When this happens, you can forget important things like where you placed your keys, and where you saved your computer file. To help you out, here are some tips on how to locate a missing file. As far as your missing keys go, did you check underneath the couch?